Dashboard
Current month overview
Database Free Space
Live Supabase database capacity. Available to Software Admin only.
Used
โ
Free
โ
Total Capacity
500 MB
Usage
โ
Press Refresh Space to check database capacity.
Total Companies
0
Active Companies
0
Trial Companies
0
Suspended / Expired
0
Expiring in 7 Days
0
Expiring in 30 Days
0
Company Subscription Overview
Software administration only. No customer business transactions are shown here.
| Company | Owner | Status | Plan | Expiry | Action |
|---|---|---|---|---|---|
| Loading companies... | |||||
Total Purchase โ This Month
โน0
Total Sales โ All Products โ This Month
โน0
Total Cash Given for Paddy โ This Month
โน0
Total Amount Received from Sales โ This Month
โน0
Business Expenses โ This Month
โน0
Customer Advance โ Excess Amount Received
โน0
Bank Loan Outstanding
โน0
Total Purchase โ All Time
โน0
Total Amount to Receive โ Customer Outstanding
โน0
Total Amount to Pay โ Supplier Outstanding
โน0
Net Financial Position โ Current
โน0
Cash & Bank Balance โ Current
โน0
Monthly Sales Summary
| Product | Quantity | Sales Value |
|---|---|---|
| Loading... | ||
Net Profit / Loss โ This Month
| Sales | โน0 |
| Purchase | โน0 |
| Expenses | โน0 |
| Net P/L | โน0 |
|---|
Bank Repayment is excluded from expenses and P&L.
Recent Activity
| Date | Activity | Details | Amount |
|---|---|---|---|
| Loading... | |||
Customer & Supplier Master
Create and maintain customers and suppliers for this rice mill. Each company has its own private master list.
Positive = customer outstanding / supplier payable. Negative = advance.
Party Master List
Customers and suppliers available throughout Sales, Receipts, Purchases, Payments and Ledgers.
| Type | Name | Mobile | GSTIN | State | Opening Balance | Status | Action |
|---|---|---|---|---|---|---|---|
| Open Party Master to load entries. | |||||||
Super Admin
Manage customer businesses, business types, plans and subscription access.
Cloud Update Status
Automatic release information from the deployed cloud build. No manual version registration is required.
Running Version
V9.5.8.47V5
Latest Cloud Version
โ
Release Date
โ
Update Status
Checkingโฆ
Release Notes
โ
Migration status will appear here.
Total Companies
0
Active
0
Trial
0
Expired / Suspended
0
Create New Company
Create the business and its Owner login in one step.
Secure setup: the Owner password is sent only to the protected Supabase Edge Function and is not stored in the rice mill tables.
Customer Companies
Only software administrators can see and change this list.
| Company | Business Type | Owner | Mobile | Status | Plan | Start | Expiry | Action |
|---|---|---|---|---|---|---|---|---|
| Loading... | ||||||||
User Management
Owner-only access to create and manage Partners, Managers and Auditors for this company.
Create Company User
Owner creates Partner, Manager and Auditor logins directly.
Enter the user details and a temporary password. The user can log in immediately using the email and password you provide. The password is never stored in the rice mill database.
Enter the user details and a temporary password. The user can log in immediately using the email and password you provide. The password is never stored in the rice mill database.
Company Users
| Name | Mobile | Role | Status | Added | Action | |
|---|---|---|---|---|---|---|
| Loading... | ||||||
Company Setup
Company, GST, invoice and bank details for this rice mill.
Company Information
Example: enter 249 if the next Auditor Purchase Bill should be PB-249.
Automatically selected for this GST business. It can still be changed for an individual transaction.
GST Business Profiles
Add multiple GSTIN businesses/trade names under this company. One profile can be the default for GST/Auditor Sales Bills.
Independent PB sequence for this GST business.
Auto-selected when this GST business is chosen. User can override it for a specific transaction.
No image uploaded.
No image uploaded.
| Business / Trade Name | Legal Name | GSTIN | State | Sales Invoice Start | Purchase Bill Start | Default Bank | Default | Status | Action |
|---|---|---|---|---|---|---|---|---|---|
| Loading GST profiles... | |||||||||
Bank Accounts for Invoice
Add any number of bank accounts. One can be marked as the default invoice bank.
| Bank | Branch | Account No. | IFSC | UPI / GPay | Invoice | Status | Action |
|---|---|---|---|---|---|---|---|
| Loading bank accounts... | |||||||
Invoice behavior: the default bank will be selected automatically. During the future multi-item Sales/Invoice screen, the user can choose another active invoice bank for a particular bill.
Opening Cash & Bank Balance
Company Owner can correct the starting Cash/Bank balance. Current Balance remains automatic and cannot be edited.
Bank opening balances
Accounting rule: Opening Balance can be corrected by the Company Owner. Cash & Bank Balance โ Current is always calculated automatically from the opening balance and subsequent transactions.
Purchase
Total Cost = Paddy Cost +/โ Loading Cost.
Recent Purchases
Paddy and Rice purchases. Use View for complete details or Edit to correct an existing transaction.
| Date | Type | Supplier | Product / Variety | Quantity | Rate | Loading | Total Cost | Action |
|---|---|---|---|---|---|---|---|---|
| Loading... | ||||||||
Production & Stock
Finished-goods production for Rice and Broken Rice โ bag and kg stock
๐ Rice Stock
Loading...
๐พ Broken Rice Stock
Loading...
โน๏ธ Opening Stock should be entered only once (at the start) for each product and variety.
After saving production, the stock will be updated automatically.
After saving production, the stock will be updated automatically.
๐ฆ Opening Stock Setup
Enter opening stock for Rice and Broken Rice. This will be used as the starting stock.
ProductVariety / Product NameOpening BagsBag Size (kg)Opening Stock (kg)
Rice
Broken Rice
๐ญ Add Production
Enter the finished bags produced. Total kg will be calculated automatically.
๐ Rice Produced
Total Kg (Auto)0 kg
๐พ Broken Rice Produced
Total Kg (Auto)0 kg
๐ Stock Details
Opening + Production + Rice Purchase โ Sales = Available Stock
Loading stock...
| Product | Variety / Product Name | Opening Stock (kg) | Production (kg) | Rice Purchase (kg) | Sales (kg) | Available Stock (kg) |
|---|
๐ Recent Production
| Date | Product | Variety / Product Name | Bag Size (kg) | No. of Bags | Total Kg | Action |
|---|
Sales
Select the product. GST is filled automatically. Enter the actual bag size for each bag-based sale. Broker commission is not deducted from the customer invoice; record broker commission separately as an expense.
GST default bank is selected automatically. You can change it for this invoice if required.
Invoice Items
Add one or more products before saving the invoice.
Grand Total: โน0
| # | Product / Variety | Qty | Rate | GST | Total | Action |
|---|---|---|---|---|---|---|
| No items added yet. | ||||||
Invoice printing is optional. Save the sale normally. Click Print Invoice only when a bill is required.
Recent Sales / Invoice
Latest saved sales. Filter invoices by GST Business / Company.
Choose a business to show only invoices issued under that GSTIN.
| Date | Invoice No. | Customer | Product | Amount | Action |
|---|---|---|---|---|---|
| Open Sales to load recent entries. | |||||
Payment Received
Recent Payments Received
Latest customer receipts. Use Edit to correct a saved payment.
| Date | Customer | Payment Mode | Bank / Cash | Amount | Action |
|---|---|---|---|---|---|
| Open Payment Received to load recent entries. | |||||
Customer Ledger
Select a customer to view sales, payments received and outstanding balance.
| Date | Type | Details | Debit (Sales) | Credit (Received) | Balance |
|---|
Payment Made
Choose the unpaid paddy lot this payment belongs to.
Payment Made is used only for Paddy Purchase supplier payments. Enter all business expenses from the Expense screen.
Recent Payments Made
Latest payments. Use Edit to correct a saved transaction.
| Date | Supplier / Payee | Purpose | Payment Mode | Bank / Cash | Amount | Action |
|---|---|---|---|---|---|---|
| Open Payment Made to load recent entries. | ||||||
Supplier Ledger
Select a supplier to view paddy purchases, payments made and balance payable.
| Date | Type | Details | Debit (Purchase) | Credit (Paid) | Balance Payable |
|---|
Pending Payments
See everyone you need to receive from and everyone you need to pay, in one screen.
Total Amount to Receive
โน0
Total Amount to Pay
โน0
๐ฐ To Receive from Customers
Customers with an outstanding balance only.
| Customer | Total Sales | Received | Pending to Receive | Ledger |
|---|---|---|---|---|
| Loading... | ||||
๐ธ To Pay to Suppliers
Suppliers with a balance payable only.
| Supplier | Total Purchase | Paid | Pending to Pay | Ledger |
|---|---|---|---|---|
| Loading... | ||||
Click View Ledger beside any party to open that customer's or supplier's full ledger.
Other Income
Use this for Milling Charges, Job Work and other business income that is not a product sale. It increases Cash / Bank but does not change Sales, Purchase, Production or Stock.
Other Income History
Latest saved Other Income entries.
| Date | Party | Income Type | Description | Payment Mode | Bank / Cash | Amount | Action |
|---|---|---|---|---|---|---|---|
| Open Other Income to load entries. | |||||||
Expense
Choose the GST business for auditor reporting, or keep Common for shared expenses.
Normal expenses update Dashboard and Profit & Loss. Bank Repayment reduces Loan Outstanding and is excluded from Profit & Loss. Bank Interest remains an expense.
Loan Setup / Existing Loan Balance
No loan loaded yet.
New Loan Account / New Loan Received
Use this when you take a completely new loan from a new bank or lender. The new loan account is created automatically, Loan Outstanding and Cash/Bank increase, and Profit & Loss is not affected.
Important: Loan Name / Bank is the lender or loan account. Received Into Bank / Cash is where the loan money actually entered your business.
Additional Loan / Loan Received
Use this when you take an additional amount from an existing bank loan. It increases Loan Outstanding and Cash/Bank, but does not affect Profit & Loss.
| Date | Loan | Amount | Bank / Cash | Notes | Action |
|---|---|---|---|---|---|
| No additional loan received yet. | |||||
Daily Expense History
Select a date to view expenses saved for that day.
| Date | Category | Description | Payment Mode | Bank / Cash | Amount | Action |
|---|---|---|---|---|---|---|
| Select a date to view expenses. | ||||||
| Total Expense for Selected Date | โน0 | |||||
Reports
Monthly business report
Total Purchase โ Selected Month
โน0
Total Sales โ All Products โ Selected Month
โน0
Total Cash Given for Paddy โ Selected Month
โน0
Total Amount Received from Sales โ Selected Month
โน0
Business Expenses โ Selected Month
โน0
Customer Outstanding โ As of Month End
โน0
Supplier Outstanding โ As of Month End
โน0
Customer Advance โ As of Month End
โน0
Bank Loan Outstanding
โน0
Outstanding and advance cards are balances as of the selected month end and include Party Master opening balances. Opening balances do not change selected-month Sales, Purchases, Expenses or Profit & Loss.
Sales by Product
| Product | Quantity | Sales Value |
|---|
Paddy Variety Summary
Quantity and purchase value for Paddy, variety-wise
| Paddy Variety / Product Name | Quantity (kg) | Purchase Value |
|---|---|---|
| No Paddy purchases for this month. | ||
| Total | 0 kg | โน0 |
Rice Purchase Summary
Purchased Rice and Broken Rice, product and variety-wise
| Product | Variety / Product Name | Bags | Quantity (kg) | Purchase Value |
|---|---|---|---|---|
| No Rice purchases for this month. | ||||
| Total | 0 bags | 0 kg | โน0 | |
Rice Variety Summary
Quantity and sales value for Rice, variety-wise
| Rice Variety / Rice Name | Quantity (Bags) | Quantity (kg) | Sales Value |
|---|---|---|---|
| No Rice sales for this month. | |||
| Total | 0 bags | 0 kg | โน0 |
Expenses by Category
| Category | Amount |
|---|
Net Profit / Loss โ Selected Month
| Sales | โน0 |
| Purchase | โน0 |
| Expenses | โน0 |
| Net P/L | โน0 |
|---|
Bank Repayment is excluded from Profit & Loss.
Detailed Transactions
Filter transactions by date and transaction type. Only the first 15 matching transactions are shown to keep the report compact.
| Date | Type | Party / Details | Amount |
|---|
Auditor Report โ Sales Bill
List of saved Sales Bills / Invoices only.
Open Sales Bill to load invoices.
| S.No. | Auditor Bill No. | Date | Customer Name | Product | Bags | Total Qty (Kg) | Amount (โน) | Action |
|---|---|---|---|---|---|---|---|---|
| Open Sales Bill to load invoices. | ||||||||
| Total | 0 | 0 | โน0 | |||||
Auditor Report โ Purchase Bill
List of generated Purchase Bills only.
Loading auditor purchase bills...
| S.No. | Bill No. | Date | Payee Name | Paddy Variety | Bags | Total Qty (Kg) | Rate / Bag (โน) | Amount (โน) | Action |
|---|---|---|---|---|---|---|---|---|---|
| Open Purchase Bill to load records. | |||||||||
| Total | 0 | 0 | โน0 | ||||||
Auditor Report โ Expense Report
Business expenses only. Supplier payments and bank loan repayments are excluded.
Open Expense Report to load expenses.
| S.No. | Date | Expense Category | Description | Payment Mode | Bank / Cash | Amount (โน) |
|---|---|---|---|---|---|---|
| Open Expense Report to load expenses. | ||||||
| Total Expense | โน0 | |||||
Historical / Opening Data
Enter transactions completed before this company started using Rice Mill Pro. Historical entries keep their original date and document number and do not consume the live automatic bill sequence.
Go-Live Setup
Only dates before the Go-Live Date are accepted in this Historical Data screen. Live Sales / Purchase numbering remains independent.
Historical Sale
Historical Purchase
Opening-balance conversion: this purchase reduces the selected supplier opening balance by the same amount, so supplier payable is not counted twice.
Historical Payments
Use these after importing old invoices/purchases so opening customer and supplier balances remain correct.
Import Safety
Historical records are marked in the database. Original invoice numbers are preserved. These imports do not advance the live Sales Invoice or Auditor Purchase Bill sequences. Use the normal screens for transactions on or after the Go-Live Date.
Audit Log
Owner-only activity history for this rice mill.
๐ Owner-only Audit Log
Review manager and owner activity recorded for your company.
Review manager and owner activity recorded for your company.
Loading...
| Date & Time | User | Role | Action | Module | Record | Details |
|---|---|---|---|---|---|---|
| Loading... | ||||||
Cloud Backup
๐ Owner-only Cloud Backup
Automatic daily database backup is active. Backup copies are securely stored in your private backup repository.
Automatic daily database backup is active. Backup copies are securely stored in your private backup repository.
Backup Status
Loading latest backup status...